City Council Agenda
City Council Chambers, City Hall, 612 N. Main Street
September 17, 2018
Committee Meetings (if any) will be first; immediately followed by the City Council Meeting.
1.

6:00 P.M. Traffic Commission


Documents:
  1. Traffic Commission - September 17, 2018.pdf
2.

Pledge of Allegiance

3.

Invocation: New Home/St. Mary's

4.

Roll Call

5.

Approval of Consent Agenda Items

Items appearing on the Consent Agenda may be removed by a City Council Member for discussion at the beginning of the formal agenda items.
A.

City Council Minutes

Documents:
  1. City Council Minutes 09 04 18.pdf
B.

Committee Meeting Minutes

Documents:
  1. planningcomm8272018.pdf
  2. Public Health and Safety Minutes 9-4-2018.pdf
C.

Department Reports


Documents:
  1. Finance Department Report-Aug.pdf
  2. Sales Tax Collections-Aug.pdf
  3. Building Permits August 2018.pdf
  4. Police (August).pdf
  5. Fire (August).pdf
  6. EMS (August).pdf
  7. Fire and EMS Combined (August).pdf
  8. Mowing, June 2018.pdf
  9. Weed Mowing July, 2018.pdf
  10. Weed Mowing August, 2018.pdf
  11. Weed Mowing and Nuisance Update Report September 2018.pdf
  12. Airport (August).pdf
D.

Raffle Permits

First Circuit CASA with the drawing to be held on September 28 and September 29. 2018

Moose Lodge #875 with the drawing to be held on December 31, 2018
Documents:
  1. CASA Raffle Permit.pdf
  2. Moose Lodge Raffle.pdf
E.

Change Order #1 for Hanson-Wallace Utility Improvements City Project #2018-2 to Premier Contracting, LLC

Documents:
  1. City Council Agenda Item request Change Order No 1 Hanson-Wallace Water Improvements (003).pdf
  2. CHANGE ORDER 1 FOR HANSON-WALLACE UTILITY IMPROVEMENTS 2018-2 TO PREMIER CONTRACTING - SUPPORTING DOCUMENTATION.pdf
F.

Change Order #1 Waste Water Pumping Station Schedule "C" - City Project #2017-12 to DW Proehl Construction

Documents:
  1. CHANGE ORDER NO. 1 FOR WASTEWATER TREATMENT PUMP ROOM SCHEDULE C - CITY PRJECT 2017-12 TO DETER PROEHL STAFF REPORT.pdf
  2. CHANGE ORDER 1 WASTE WATER TREATMENT PUMP ROOM SCHEDULE C CITY PROJECT 2017-12 CHANGE ORDER FORM.pdf
  3. CHANGE ORDER NO. 1 FOR WASTEWATER TREATMENT PUMP ROOM SCHEDULE C - CITY PRJECT 2017-12 TO DETER PROEHL SUPPORTING DOCUMENTATION.pdf
G.

DWU Request Tiger Logo on City Sidewalk for a fundraiser

Documents:
  1. DWU TIGER LOGO REQUEST ON CITY SIDEWALK - FUNDRAISER - STAFF REPORT.pdf
  2. TigerHead.jpg
H.

Gas & Fuel quotation

Documents:
  1. September 17, 2018 Meeting.pdf
  2. September 6, 2018 Fuel.pdf
I.

Pay Estimates September 17, 2018

Documents:
  1. PAY ESTIMATES 09-17-2018 STAFF REPORT.pdf
  2. PAY ESTIMATE SCHEDULE 9-17-18.pdf
J.

Approve Bills, Payroll, Salary Adjustments and New Employee Hires and Authorize Payment of Recurring and Other Expenses in Advance as Approved by the Finance Officer

Documents:
  1. AP Payment Register.pdf
6.

Motion to Approve, Request Public Comment, Roll Call

7.

Citizens Input

If you need to address the Mayor and members of the City Council on an item that was not on the agenda, excluding personnel items, please come forward to the podium and state your name and your concern.  Presentations are limited to three minutes.  Items will be considered but no action will be taken at this time.
8.

Committee Report

Traffic
9.

BOARD OF ADJUSTMENT: Entertain a motion for the City Council to recess and sit as the Board of Adjustment.

10.

Hearings

On the application of Overtime Steakhouse & Sports Bar for a Special Event Liquor License located at the Overtime Event Center for September 21, 2018 for an Event

On the application of Overtime Steakhouse & Sports Bar for a Special Event Liquor License located at the Overtime Event Center for September 22, 2018 for an Event

On the application of Overtime Steakhouse & Sports Bar for a Special Event Liquor License located at the Overtime Event Center for September 28, 2018 for an Event

On the application of Overtime Steakhouse & Sports Bar for a Special Event Liquor License located at the Overtime Event Center for September 29, 2018 for an Event
Documents:
  1. Hearings Staff1.pdf
  2. 09 21 18.pdf
  3. 09 22 18.pdf
  4. 09 28 18.pdf
  5. 09 29 18.pdf
11.

Action to Set Date for Board of Adjustment Hearing 10/01/2018

Carol Ragle has requested a conditional use permit/home occupation/homeopathic treatment at 820 W 3rd Ave, legally described as Lot 11, Block 101, Lawler's 2nd Addition, City of Mitchell, Davison County, South Dakota. The property is zoned R2 Single Family Residential. 
Documents:
  1. AgendaRequestRagleCUP.pdf
  2. Ragle806W3rdaveaerial.pdf
12.

Hearing on Tami Dammann, 412 N Foster St.

Tami Dammann has applied for a conditional use permit/home occupation/pheasant cleaning business at her home located at 412 N. Foster, legally described as Lot 1, Block 1, Bridle Acres Addition, City of Mitchell, Davison County, South Dakota.  The property is zoned R2 Single Family Residential.     
Documents:
  1. AgendaRequestDammann.pdf
  2. DammanNOH.pdf
  3. Dammanneighbors.pdf
  4. Dammannmap.pdf
  5. Dammanaerial.pdf
13.

Hearing on Andrew & Kyra Mentele, 718 N Norway

Andrew & Kyra Mentele have applied for an oversize variance of 3,024 square feet vs. 2,000 square feet as required in order to construct a garage at 718 W Norway, legally described as Lots 7, 8, and W 29' of Lot 9, Block 43, University Addition, City of Mitchell, Davison County, South Dakota. The property is zoned R2 Single Family Residential.  
Documents:
  1. AgendaRequestMentele.pdf
  2. MenteleNOH.pdf
  3. Mentelemaps2.pdf
  4. Menteleplans2drainage.pdf
  5. Menteleplan3.pdf
  6. Menteleneighbors.pdf
  7. Mentelemap.pdf
  8. Menteleaerial.pdf
14.

RECONVENE AS CITY COUNCIL: Entertain a motion for the Board of Adjustment to adjourn and the City Council to reconvene in regular session.

15.

Action to Approve Agreement #A2018-26, Master Plan & Economic Impact study

Documents:
  1. Agenda Item Request - Lake Mitchell Master Plan.pdf
  2. City of Mitchell Standard Design Services Contract - Lake MP from City v03 FINAL.pdf
  3. Lake Mitchell MP Econ Study RDG Proposal 2018-08-17.pdf
  4. Focus2020.pdf
  5. LakeDevPPT.pdf
  6. LakeDevRep.pdf
16.

Action to Accept Corn Palace Plaza Project #2016-18 to Rexwinkel Construction Notice of Acceptability

Documents:
  1. Staff Report CP Plaza.pdf
  2. Acceptability of Work CP Plaza.pdf
17.

Action to Award Bid for East Havens Watermain Loop City Project #2018-25

Documents:
  1. AWARD BID FOR EAST HAVENS WATERMAIN LOOP CITY PROJECT 2018-25 STAFF REPORT.pdf
  2. EAST HAVENS WATER LOOP PLANS - PAGE SUPPORTING DOCUMENTATION.pdf
  3. BID TABULATION FOR EAST HAVENS WATERMAIN LOOP CITY PROJECT 2018-25.pdf
18.

Hearing on Proposed Resolution of Necessity for 2017 Construction Projects and 2017 Nuisance Abatements

Documents:
  1. PUBLIC HEARING FOR COLLECTION OF SPECIAL ASSESSMENT ROLLS FOR 2017 PROJECTS AND NUISANCE ABATEMENTS STAFF REPORT.pdf
  2. NOTICE OF HEARING FOR ASSESSMENT ROLL SUPPORTING DOCUMENTATION.pdf
  3. ASSESSMENT ROLL - LIST OF PROPERTIES.pdf
19.

Action to Approve Resolution #R2018-46, Collection of Special Assessment Rolls for 2017 Projects and Nuisance Abatements

Documents:
  1. RESOLUTION R2018-46 COLLECTION OF SPECIAL ASSESSMENTS STAFF REPORT.pdf
  2. RESOLUTION R2018-46 COLLECTION OF SPECIAL ASSESSMENTS FOR COLLECTION OF SPECIAL ASSESSMENT ROLLS FOR 2017 PROJECTS AND NUISANCE ABATEMENTS.pdf
20.

Action to Approve Resolution #R2018-50, A resolution authorizing an application for financial assistance, authorizing the execution and submittal of the application, and designating an authorized representative to certify and sign payment requests

Documents:
  1. Staff Report Resolution 2018-50.pdf
  2. resolution 2018-50.pdf
  3. NOH.pdf
  4. East Central Drainage Summary 8.9.18.pdf
  5. East Central Drainage Study Presentation - 6.11.18.pdf
  6. East Central Drainage Study Executive Summary 4.18.18.pdf
21.

Action to Approve Resolution #R2018-52, A resolution authorizing an application for financial assistance, authorizing the execution and submittal of the application, and designating an authorized representative to certify and sign payment requests

Documents:
  1. Staff report Resolution 2018-52 DWSRF Program application.pdf
  2. RESOLUTION R2018-52 DWSRF.pdf
  3. Hearing Notice- application for financial assistance.pdf
  4. East Central Drainage Summary 8.9.18.pdf
  5. East Central Drainage Study Presentation - 6.11.18.pdf
  6. East Central Drainage Study Executive Summary 4.18.18.pdf
22.

Action to Approve Resolution #R2018-51, Hearing on the Petition to vacate a portion of an alley right-of-way described as the North 60.02 ft of the alley in Block Nine (9), Van Ep's First Addition, City of Mitchell, Davison County, South Dakota

Documents:
  1. AgendaRequestalleyvacation.pdf
  2. R2018-51alleyvac.pdf
  3. Petitionalleyvacation.pdf
  4. Philipaerial.pdf
23.

2nd Reading & Adoption of Ordinance #O2018-09, 2019 Annual Appropriation Ordinance

Documents:
  1. Staff Report 2nd Reading 2019 Annual Budget Staff Report.pdf
  2. O2018-09.pdf
  3. 2019 Proposed Budget Overview 9-17-18.pdf
  4. 2019 Capital Improvement Budget 9-17-18.pdf
  5. Sales Tax Projections.pdf
24.

Motion to Approve, Request Public Comment, Roll Call

25.

2nd Reading & Adoption of Ordinance #O2018-10, Supplemental Appropriations

Documents:
  1. Staff Report 2nd Reading Supplemental Appropriation.pdf
  2. O2018-10.pdf
26.

Motion to Approve, Request Public Comment, Roll Call

27.

First Reading on Ordinance #O2018-11, Amending MCC 5-4A-3(B) Regarding Alternative Waste Dropoff Sites

Documents:
  1. Agenda Item- Ordinance O2018-11- Alternative Waste Dropoff Sites.pdf
  2. Ordinance O2018-11- Alternative Waste Dropoff Sites.pdf
28.

Adjourn

29.

FOR COUNCIL INFORMATION: Planning Commission Minutes 09/10/2018

Documents:
  1. planningcomm9102018.pdf
Individuals with disabilities who require special assistance to take part in this meeting may contact one of the following at City Hall (605) 995-8420 at least 24 hours prior to the meeting with requests for assistance: Human Resources Officer, Finance Officer, Public Works Director, or City Administrator.